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Documentation

Baronial A&S Competition

Entering the Competition

Have your item and documentation ready, copied, etc. Show up at the appointed time and place, and fill out paperwork. That's all there is to it. No fees, other than site fee. Alternatively, if you can't be there yourself, you can ask someone else to turn in your work for you. For our Baronial A&S competition, you can enter as many items as you desire. You do not have to attend in person unless you are declaring for champion.

Baronial A&S Champion

Click here to see the Baronial A&S rules. Basically, to declare for Champion, you must enter items in at least three different categories. You can enter more, but only the three you designate will be used to compute your score for Champion. You must also have been a member of the Barony for at least six months (by zip code) and be a paid member.

Baronial A&S Youth Champion

The rules are the same as for adults, except that a Youth need only enter two items. Youth categories and documentation also differ from adults.

Judging Sheets

The Barony uses the same Categories and Judging Sheets as Kingdom. Click here to go to the Kingdom A&S website. The Kingdom rules, judging sheets, and categories are links on that page.


Kingdom A&S Competition

It is suggested that you enter items at the Baronial competition prior to entering those items in the Kingdom competition. This will allow you to incorporate any changes suggested by the judges and/or make improvements to the item and documentation.

The Kingdom competition has two classes: Novice and Advanced. The decision of which class to enter is entirely up to the entrant. A suggested guideline is: if you are entering an item in an art form that is entirely new to you, enter in novice. For example, if you are entering a scroll, and you are not an expert in either calligraphy or illumination, enter it in novice. If you are a professional seamstress and are entering a tunic, enter it in advanced. You may also wish to enter as Novice, regardless of your level of expertise, if this is your first entry at Kingdom level.

The judging sheets, rules, categories, and articles on documentation are available on the Kingdom A&S website.


Adult Documentation

Some Kingdoms allow face-to-face judging. The Kingdom of Atenveldt does not; therefore, your documentation is your voice. Use your documentation to tell the judges everything they need to know about the item you've entered. Your documentation tells the judges about your research. It must answer the questions: what, when, where, why, who, and how. You'll need one copy per judge (typically 3).

This is a suggested outline for your documentation:

Title
This usually answers at least "what" the item is.
Introduction
Keep it brief. This is a good place to tell "when" & "where", and possibly even "why" and "who."
How Then
Describe the way this was done in period as accurately as possible. Be careful not to get too detailed - you're not writing a book! The judges have a limited amount of time. Use footnotes or endnotes where applicable. Make the paragraph title something meaningful, like "How Shoes Were Made in 1450."
How Now
Describe the way you did it. Where your methods and period methods differ, explain why (justify). For example, you may use trigger instead of linen because linen is just too expensive for your budget. You may have used a sewing machine instead of hand-sewing your seams, due to time constraints. That's okay! Just explain it. Again, use a meaningful title, something like "How These Shoes Were Made."
Closing (Optional)
A few words at the end may serve to draw the reader's attention back to the most desirable elements of the item.
Illustrations
Pictures are wonderful! Use your own drawings too if they will be helpful to the judges. If there is a particular part of a picture that you want to draw attention to, circle it. Be sure to footnote illustrations if needed, and use color copies if it will help get the point across.
Notes
Either footnotes throughout the document, or endnotes.
Bibliography
Very important!!! It doesn't have to be long but must at least exist.

Hints

Sources

Primary
Something you have personally seen or have read in the original language.
Secondary
A translation or a really good picture; a book with references to actual events/places/items.
Tertiary
A book with no bibliography or references, like Braun & Schneider.
Avoid using tertiary if possible!!!

Documentation for Youth Entries

The documentation should answer three questions:

It's okay for an adult or older youth to assist children with their documentation. For example, an adult could ask the child the questions above, and write down the responses. Those responses are the documentation. See the Kingdom A&S website article on Youth Documentation for more details.